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Financial Services

Financial Services

Whether you need to review your fee structure, update your accounting methods, or determine the overall financial health of your business, we can support you with customized, affordable solutions.

With all that is already on your to-do list, tasks like bookkeeping and budget tracking can often take a backseat to more important things. However, knowing what your money is doing at all times allows you to make more informed business decisions. If the various tasks of managing your clinic’s financials seem overwhelming, VHA can help with that. Our team members are veterinary-experienced and Certified QuickBooks Pro Advisors, and we can discuss working on location at your veterinary clinic or remotely – whatever is best for you.

An accountant writing in a ledger smiling

Accounting & Bookkeeping

Our team works with veterinary clinics across the United States supporting them with veterinary-experienced bookkeeping and accounting services. We offer solutions that help you understand how the stream of income is performing for your clinic and highlight opportunities to increase profitability, decrease expenses, and improve the financial health of your business. As an added benefit, we can provide as much or as little support as you need. If you are looking for someone to fully manage your bookkeeping and accounting or someone to train a staff member, we can help! 


Managing employee payroll can be very stressful because mistakes can be costly. Not only that, but all the calculations, forms, and filing are taking the time you could be spending with patients. We simplify the payroll process to save you time and money and get you back to what you do best – caring for patients. Our process is simple: You submit your bi-weekly payroll hours, and we calculate and file each employee’s payroll, pay your payroll taxes, then send back payroll reports for your records. We help ensure your payroll paperwork is correct, employees are paid on time, and payroll tax forms are completed.

Fee Setting

Are you a new veterinary practice owner or have been practicing for some time? It may be time to review your fee structure to ensure you’re keeping your prices competitive and fair without leaving money on the table. VHA Business Services will review the current pricing structure of your practice, the costs associated with each service you provide and examine the area competition to ensure your prices are comparable. We take the guessing game out of setting fees and provide factual data to help determine the best fee structure for your clinic.

Budget Tracking

Do you know how much your practice spends on NSAIDs? What about office supplies? Janitorial and cleaning equipment? By tracking your practice’s spending habits, clinic owners have a finger on the pulse of their business. Set yourself up for success and peace of mind by reviewing spending habits and setting achievable budgets. We review the current bookkeeping and accounting strategies and look for opportunities to improve, optimize, and streamline the process so you can look at your financials and see quickly and easily where your budget is for the month, quarter, and year.

Business Plan Development

Business plans provide an overall, in-depth description of your business, including fee structures, location, and operation. It also looks at the veterinary industry as a whole and provides an analysis of the market and evaluation of the area competition. The business plan assesses risks and opportunities, marketing strategy, and reviews a variety of financials that potential business partners or buyers might be interested in. A business plan is especially helpful for veterinary owners who have just purchased a practice or for owners looking to sell their practice. It is a useful tool to gain an in-depth understanding of your business as a whole and can be used to help sell the practice when the time is right.

In March 2013, we switched from Wells Fargo to VHA’s Preferred partner, US Bank. We were astounded by the savings. For 2013, our year-to-date savings on credit card processing is over $20,000. In addition, the customer service at US Bank has been phenomenal. I highly recommend their services. Thank you VHA for making this excellent recommendation to the members.

A Tabby Cat